Job description

Eligibility: Open to applicants aged 18 and above

About the Role

We are looking for a reliable, organised and creative Part-Time Admin & Content Creation Executive to support our team with day-to-day administrative work, preparation of materials and content creation.

This is a hands-on role suited for someone who enjoys keeping things organised, is comfortable working with different people, and has an eye for creating clean and engaging content.

As you will be working closely with our Director and team, we are looking for someone who takes ownership of tasks, communicates well and can be trusted to follow through on what needs to be done.

This is an on-site role and is not remote.

Key Responsibilities

Administrative & Team Support

• Assist with general day-to-day administrative needs
• Check in regularly with the Director on outstanding tasks, requests and follow-ups
• Maintain and update trackers, databases, spreadsheets and internal records
• Create and organise Google Sheets or Excel spreadsheets where required
• Assist with scheduling, coordination and reminders for meetings, events and internal activities
• Organise digital files, documents and shared folders
• Help prepare forms, templates and other administrative materials
• Keep track of outstanding action items and follow up with the relevant team members
• Assist with data entry and basic consolidation of information
• Support ad hoc administrative and operational tasks when required

Slides & Materials

• Create and edit presentation slides for meetings, training sessions and events
• Help improve the formatting and visual presentation of existing slides
• Prepare simple posters, announcements, recruitment materials and other internal collateral
• Ensure documents and presentation materials are neat, consistent and professional

Content Creation

• Assist with filming short-form videos and other content from time to time
• Edit short-form videos for social media platforms such as Instagram and TikTok
• Add subtitles, music, transitions and other basic editing elements
• Help brainstorm simple content ideas and concepts
• Assist with planning and organising content to be filmed
• Take photos or videos during selected team activities and events
• Repurpose existing footage into short-form content
• Assist with basic social media content preparation where required

What We Are Looking For

You should be:

• Reliable and responsible – you show up on time and can be trusted to complete what you are assigned
• Organised – you are comfortable managing multiple small tasks, deadlines and follow-ups
• Proactive – you do not always wait to be told what to do and are willing to check what else needs attention
• Detail-oriented – you notice errors, inconsistencies and things that may have been overlooked
• Communicative – you provide updates, ask questions when necessary and are comfortable working directly with Directors

Skills That Would Be Helpful

• Comfortable with Microsoft PowerPoint / Google Slides
• Comfortable with Microsoft Excel / Google Sheets
• Familiarity with Canva
• Basic video editing experience using CapCut
• Comfortable filming using a smartphone/ DJI camera 
• Basic understanding of Instagram, TikTok and other social media platforms
• Good written and spoken English
• Basic design sense and attention to formatting

Prior professional experience is not required. Students, fresh graduates and individuals looking for flexible part-time work are welcome to apply.

Training and guidance will be provided where necessary. What matters most is that you are dependable, organised, willing to learn and able to take ownership of your work.