Job description

Key Responsibilities

• Project Coordination & Execution
• Coordinate projects from award through completion, ensuring timelines are planned, tracked, and adhered to
• Support Project Managers by monitoring project progress and ensuring deliverables meet client and operational requirements
• Act as liaison between internal teams, clients, and third-party vendors to ensure seamless project execution
• Documentation & Compliance
• Attend meetings (internal, client, audits) and prepare minutes, action logs, and project documentation
• Generate and maintain project documentation, including depot setup and operational records
• Assist in preparation, review, and maintenance of Standard Operating Procedures (SOPs)
• Client & Stakeholder Management
• Support client onboarding on internal systems, including account setup and ongoing assistance
• Provide support for invoice queries, investigate discrepancies, and ensure timely resolution
• Inventory & Operations Management
• Monitor and track client inventory, ensuring alignment with project requirements
• Manage returns processes, including destruction tracking, and invoicing completion
• Liaise with depot teams for third-party setup and operational coordination
• Data, Reporting & Systems
• Collect and report KPI data to support project tracking and performance analysis
• Generate project forecasts and provide data to support Sales & Operations Planning (S&OP) and client reporting
• Perform project setup, tracking, and milestone updates using systems such as JDE and Workfront
• Administrative & Team Support
• Support departmental training activities and maintain training documentation
• Provide operational support to the PM team, including deputising for Project Managers when required
• Undertake additional duties or cross-functional support within the team as needed

Job Requirements

• Minimum Degree or Diploma in related discipline 
• Experience in project coordination, operations, or administrative support roles preferred
• Skills & Competencies
• Strong organisational and project coordination skills with ability to manage multiple tasks and timelines
• Excellent communication and stakeholder management skills
• High attention to detail and accuracy in documentation and data handling
• Analytical mindset with ability to interpret data and generate reports
• Problem-solving skills, particularly in resolving operational and invoicing issues

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Experience with enterprise systems such as JDE, Workfront, or similar project/ERP tools will be added advantage
• Familiarity with inventory tracking, KPI reporting, and forecasting tools
   

  "Interested applicants, please email your resume to [email protected] or WhatsApp +65 9118 4028 for a confidential discussion about the role."

  We regret to inform that only shortlisted candidates will be notified.

  
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  EA License No: 01C4934 PERSOL Singapore Pte Ltd

  EA Personnel No: R1107106

  Wong Chee Ann Jacky