Job description

Job Description: Event Coordinator

Company: LeTrain Events & Marketing Pte Ltd
Location: Singapore
Employment Type: Full-time
Salary Range: SGD $1,800 – $2,300 per month
Working Hours: 6-day work week, Monday to Saturday, 9:00am – 6:00pm

About LeTrain

LeTrain Events & Marketing Pte Ltd is a Singapore-based events and marketing agency committed to creating lasting experiences and lasting impressions. We partner with corporations, brands, and communities to deliver impactful activations, roadshows, redemption campaigns, and corporate events.

With expertise spanning event operations, brand engagement, and campaign execution, we pride ourselves on combining creativity with operational precision. Every project reflects our values of professionalism, teamwork, and client-centric service.

As part of the growing LeTrain group, the Event Coordinator will contribute directly to delivering seamless events and upholding the standards that our clients trust.

Role Overview

The Event Coordinator plays a central role in planning and executing events, ensuring that every activation runs smoothly from preparation to completion. This role involves coordinating logistics, liaising with clients and vendors, managing on-site crews, and supporting redemption and campaign activities.

Reporting to the Project Manager, the Event Coordinator works closely with internal teams — including Client Servicing, Operations, and Creative — while also managing external vendors and partners. The role requires adaptability, attention to detail, and the ability to balance both administrative and hands-on responsibilities.

Key Responsibilities

1. Event Operations & Deployment

• Plan and coordinate the setup and tear down of roadshows, redemption campaigns, and events.

• Manage logistics for equipment, fixtures, promotional materials, and event collateral.

• Conduct site recces to assess layouts, power points, safety, and venue guidelines.

• Prepare deployment schedules and operational checklists to ensure readiness.

• Supervise contractors and vendors during installation and dismantling.

2. Client & Vendor Liaison

• Serve as the key contact for clients during planning and execution.

• Coordinate with vendors, suppliers, and contractors for manpower, fabrication, and printing.

• Ensure deliverables meet client expectations and brand standards.

• Negotiate with suppliers to achieve cost efficiency without compromising quality.

• Build and maintain positive relationships with clients and external partners.

3. On-Site Management

• Oversee deployment teams, including crew and promoters.

• Troubleshoot operational issues to ensure smooth event flow.

• Uphold professionalism and represent LeTrain as the on-site lead.

• Conduct safety briefings and ensure compliance with venue regulations.

• Adjust event execution in real time to enhance efficiency and engagement.

4. Campaign Support

• Assist in planning and execution of redemption campaigns.

• Manage prize fulfilment, redemption tracking, and reporting.

• Support customer engagement activities such as games, contests, and product demos.

• Monitor branding visibility and ensure consistency across event touchpoints.

5. Administration & Reporting

• Maintain event checklists, manpower rosters, and vendor documentation.

• Track event assets, consumables, and equipment usage.

• Prepare post-event reports with photos, attendance data, and operational notes.

• Provide recommendations for process improvements based on event learnings.

Requirements

Education & Experience

• Diploma/Degree in Events Management, Marketing, Communications, or related field.

• 1–2 years of experience in events, activations, or roadshows preferred.

• Fresh graduates with strong organizational skills may also be considered.

Skills & Competencies

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Ability to multitask and work under tight deadlines.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Familiarity with event layouts, floor plans, and basic AV setup is advantageous.

Personal Attributes

• Detail-oriented and reliable.

• Adaptable, resourceful, and proactive in problem-solving.

• Professional in attitude and conduct.

• Willing to work evenings, weekends, and public holidays as required by events.

Work Environment

The Event Coordinator role requires flexibility. While office hours are 9am – 6pm, six days a week, events often involve early setups, late tear downs, and extended shifts. Travel across various venues in Singapore is routine, and coordinators must be comfortable working in both indoor and outdoor environments.

Teamwork is central to the role. Event Coordinators collaborate with colleagues across operations, design, and client servicing, while also engaging external contractors and suppliers. This mix of office-based planning and on-site execution provides exposure to the full event cycle.

Career Path & Growth Opportunities

LeTrain is committed to staff development. Successful Event Coordinators may progress into senior roles such as Senior Coordinator, Project Executive, or Project Manager, taking on larger accounts and leadership responsibilities.

We provide training in project management, safety protocols, and client engagement, along with opportunities to work on high-profile projects that build both skills and networks.

Company Culture

At LeTrain, we value professionalism, accountability, and collaboration. We believe every team member contributes directly to our clients’ success, and we encourage initiative and ownership. Our culture is one where feedback is shared openly, successes are celebrated collectively, and challenges are approached with resilience and creativity.

What We Offer

• Competitive salary range of SGD $1,800 – $2,300 per month.

• 6-day work week, 9am–6pm.

• Opportunities to work on high-profile events and brand activations.

• A collaborative and supportive work environment.

• Structured career progression and training opportunities.

• Recognition of performance and contribution.