Job description

Personal Assistant to Huttons Associate District Director
(Hybrid – Combination of remote and on-site support)

Why Join Us

• Work closely with top-producing & award winning agents in an exciting growth environment

• Gain exposure to high-level real estate transactions and strategic planning

• Flexible work structure and opportunity for bonuses based on performance

• Learn how to prospect, close, and manage deals using leading-edge tools including AI systems

• We are very friendly, kind and nice employers! :) 

Job Description

Administrative Support

• Manage agents calendar, schedule viewings, and coordinate appointments

• Handle email and WhatsApp communications with clients, agents, and partners

• Prepare and update property listings, presentations, brochures, and reports

• Maintain accurate records of leads, transactions, and follow-up tasks in CRM (e.g. Privyr) 

• Any other administrative task as instructed 

Client Coordination

• Follow up with leads, prospects, and existing clients on behalf of the agent

• Arrange and confirm property viewings with landlords, tenants, buyers, and co-broke agents

• Send reminders, feedback requests, and post-viewing follow-ups

Marketing & Content

• Post listings on major property portals (e.g. PropertyGuru, 99.co, SRX)

• Take basic photos & videos of various properties 

• Coordinate shoots, staging, and floor plan creation when needed (no experience needed) 

Operations & Logistics

• Prepare paperwork such as Option to Purchase (OTP), tenancy agreements, forms

• Assist in document collection, submission, and liaison with solicitors or clients

• Liase with contractors for property management related work (repairs, furniture delivery, etc.) 

• Run ad-hoc errands (e.g. opening doors, collecting keys, delivering documents, site checks. 

Working Hours:

• Monday: 11am-9pm (with 1 hour lunch break & 1 hour dinner break included) 
• Tuesday: Rest Day
• Wednesday: Rest Day 
• Thursday: 11am-9pm (with 1 hour lunch break & 1 hour dinner break included) 
• Friday: 11am-9pm (with 1 hour lunch break & 1 hour dinner break included) 
• Saturday: 11am-9pm (with 1 hour lunch break & 1 hour dinner break included) 
• Sunday: 11am-9pm (with 1 hour lunch break & 1 hour dinner break included) 

Requirements

• No experience required (we will train you how to do the above tasks) 

• Academic requirements: "O" Levels minimum, higher academic qualifications is a plus 

• Excellent written and verbal communication skills in English, able to converse in basic Mandarin 

• Highly organized, meticulous, and reliable

• Proficient in google docs, google sheets, whatsapp, chatgpt 

• Able to multitask, prioritize, and take initiative without constant supervision

• Familiarity with real estate terms, processes, and Singapore property market is a plus

• Prior experience as a PA or in real estate admin/marketing is a bonus